Privacy Policy

1. Introduction

FOX ENGINEERING SAFETY AND COMPLIANCE LIMITED (“we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you interact with us, visit our website, or use our services.

We are registered in England and Wales under company number 16072055, and our registered office is located at 19 Warren Park Way, The Warrens Business Park, Leicester, LE19 4SA

2. Data Collection

We may collect personal data from you in a variety of ways, including:

Information you provide directly: This includes personal details provided when you contact us, request our services, or engage with us. This information may include your name, contact information (such as email address, phone number, and postal address), and any other details relevant to the services we provide.
Information we collect automatically: When you visit our website, we may collect technical information such as your IP address, browser type, and browsing behaviour. This information is collected using cookies or other similar tracking technologies.
Information from third parties: We may also receive personal data from third parties (e.g., business partners or subcontractors), subject to your agreement with them.

3. Use of Personal Data

We process personal data for the following purposes:

Providing services: To fulfil our contractual obligations, deliver our services, and manage client relationships.
Communication: To respond to your enquiries, provide information on services, and communicate updates.
Improving our website and services: To monitor website usage and improve our services, offerings, and overall user experience.
Legal and compliance purposes: To comply with applicable legal requirements, enforce our terms and policies, and prevent fraud or security threats.

We will only use your personal data for these purposes, and will inform you if we need to use it for any other purpose.

4. Legal Basis for Processing

We process personal data on the following lawful bases:

Consent: Where you have given clear consent for us to process your data for specific purposes.
Contractual necessity: Where processing is necessary to perform a contract we have with you or to take steps at your request before entering into a contract.
Legal obligation: Where processing is necessary to comply with a legal obligation.
Legitimate interests: Where processing is necessary for our legitimate business interests, and these are not overridden by your data protection rights.

5. Data Retention

We retain personal data only as long as necessary to fulfil the purposes for which it was collected, or as required by law. Once data is no longer needed, it will be securely deleted or anonymised.

6. Sharing Personal Data

We may share personal data with third parties under the following circumstances:

Service providers: We may share your data with third-party vendors who assist in providing services on our behalf (e.g., IT support, payment processing).

These third parties are bound by confidentiality agreements and may only use your data as instructed by us.

Legal obligations: We may disclose personal data if required by law or in response to valid requests from public authorities.
Business transfers: In the event of a merger, acquisition, or asset sale, personal data may be transferred to the new owners.

We do not sell or rent personal data to third parties for marketing purposes.

7. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

Right to access – You can request a copy of your personal data that we hold.
Right to rectification – You can request corrections to any inaccuracies in your personal data.
Right to erasure – You can request deletion of your data in certain circumstances.
Right to restrict processing – You can request that we restrict processing of your data under certain conditions.
Right to data portability – You can request a transfer of your data to another organisation or yourself.
Right to object – You can object to our processing of your data in certain cases, including for direct marketing.
Rights related to automated decision-making – You have rights related to decisions based solely on automated processing, including profiling.

To exercise any of these rights, please contact us using the details below. We may need to verify your identity before processing your request.

8. Data Security

We take data security seriously and have implemented technical and organisational measures to protect personal data against unauthorised access, loss, or misuse. While we strive to use commercially acceptable means to protect your data, we cannot guarantee its absolute security.

9. Cookies and Tracking Technologies

Our website may use cookies and similar tracking technologies to enhance your browsing experience and collect usage data. For more information on how we use cookies and how to manage them, please refer to our Cookie Policy.

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the content or privacy practices of these websites. We encourage you to read the privacy policies of any third-party sites you visit.

11. Children’s Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal data from children. If we learn that we have inadvertently collected data from a child under 16, we will promptly delete it.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. Any updates will be posted on our website with the effective date. We encourage you to review this policy periodically to stay informed about how we protect your privacy.

13. Contact Information

If you have any questions, concerns, or complaints regarding this Privacy Policy or our handling of your personal data, please contact our Data Protection

Officer (DPO) at:

Data Protection Officer Contact Information: David Brickell

Email: d.bricknell@foxengineeringsafety.co.uk

Phone: 0116 2162335

Address: registered address – 19 Warren Park Way, The Warrens Business Park, Leicester, LE19 4SA

Policy Review

This Privacy Policy will be reviewed annually and updated as necessary to ensure compliance with GDPR and other relevant regulations.

This policy provides transparency to clients, employees, and partners regarding data collection, use, and protection practices. Please customise as needed to include specific contact details and other particulars relevant to your business.